Invoicing
made easy
for plumbers
Create professional invoices and send them to clients — right from your phone.
- Create invoices
in seconds - Send to clients
instantly - Track what is paid
and what is not - Keep your business
organised
The paperwork costs more than the paper
Billby can’t make a slow payer pay. It can get the invoice out while you’re still on the driveway, with the lines itemised and a due date on it — which is where most of the argument starts.
- 67%
- of businesses deal with late payments
- $17,500
- average outstanding balance
- 5h 20m
- a week spent on business admin
Built for the trade
Plumbing Invoice Template
A plumbing invoice has to survive a conversation about the bill: what the call-out covered, how many hours went on the job, which parts you fitted. Here is a template built for exactly that, and what belongs on one so the question never comes up.
Add your business
Your business name, logo and contact details.
Add a client
Who the invoice is for, and where the work was done.
Add items
Each line with its quantity, unit and price.
Set the details
Invoice number, issue date and the date it falls due.
Review totals
Subtotal, tax, discounts and amount due are worked out for you.
Save or send
Download the PDF, print it, or send it straight to the client.
One of 20+ designs in the Billby app — headed, itemised and ready for your logo.
What Should a Plumbing Invoice Include?
A professional plumbing invoice should clearly describe the work completed, the materials used, the total cost and the payment terms. Whether you’re billing for an emergency plumbing repair, a routine service call or a complete installation, an itemized invoice helps customers understand every charge.
Here are eight important details to include when creating a plumbing invoice.
Plumbing Business Details and Licence Number
Start your plumbing invoice with your business name, contact information and any applicable licence or registration number. Include your business address, phone number and email so customers can easily contact you.
Licensing requirements vary by location and type of work. For example, certain plumbing or gas-related services may require specific professional registrations. Include the relevant details where required.
Customer Information and Job Address
Include your customer’s name, billing address and contact information. If the plumbing work was performed at a different location, add the service address separately.
This is particularly important when invoicing landlords, property managers and commercial clients who manage multiple properties. Including the job address makes it easier to identify which plumbing repair or installation the invoice relates to.
Plumbing Call-Out Fees
If you charge a plumbing call-out fee, list it as a separate line item on your invoice. Specify the amount and explain whether the fee includes an initial period of labour or is charged separately.
Clearly identifying service call charges helps customers understand the cost of your visit, even when additional plumbing repairs or replacement parts are required.
Plumbing Labour Costs and Hourly Rates
Break down your plumbing labour charges by showing the hourly rate, time worked and total labour cost.
For example, instead of listing a single labour charge of $112.50, show 1.5 hours of plumbing repair labour at an hourly rate of $75.00.
Plumbing Parts and Materials
List the plumbing parts and materials used during the job, including descriptions, quantities, unit prices and total costs.
For example, a plumbing repair invoice might include replacement valves, pipe fittings, faucet cartridges or flexible hoses. Listing materials individually gives customers a clearer breakdown than combining everything into a single materials charge.
Include any applicable material charges or markups in accordance with your agreed terms and local requirements.
Emergency Plumbing and After-Hours Charges
If you provide emergency plumbing services, clearly identify any additional charges for evening, weekend or holiday call-outs.
Show emergency service fees and any applicable premium labour rates separately. This makes it easier to distinguish standard plumbing charges from additional costs associated with urgent or out-of-hours work.
Plumbing Workmanship Warranty and Guarantees
If your plumbing services include a workmanship guarantee, specify its duration and what it covers. Where applicable, distinguish between your workmanship guarantee and any manufacturer’s warranty covering installed parts.
Including relevant warranty information on your plumbing invoice gives customers a useful record of the work performed and the applicable terms. Warranty obligations and coverage depend on your location, contract and the products installed.
Plumbing Invoice Payment Terms and Due Date
Finish your plumbing invoice with the total amount due, invoice date, payment due date and accepted payment methods.
Whether you require payment upon completion or offer payment terms such as Net 14 or Net 30, clearly state the agreed deadline.
Include your bank transfer details or other supported payment instructions so customers know how to pay their plumbing invoice.
Billby mobile app
Your plumbing jobs don’t end at your desk. Neither should your invoicing.
Create, send and manage plumbing invoices right from your phone. Keep your clients and invoices organized, wherever the next job takes you.
- Create invoices in seconds
- Download as PDF
- Share with clients
- Works offline
Plumbing Invoice FAQs
How do I create a plumbing invoice?
Use Billby’s free plumbing invoice template to add your business and customer details, describe the plumbing work, itemize labour and materials, and set your payment terms. Preview your invoice and download it as a professional PDF without creating an account.
What should a plumbing invoice include?
A plumbing invoice should include your business and customer details, the job address, invoice number, issue and due dates, and an itemized breakdown of labour, materials and call-out fees. Add applicable taxes, the total amount due, payment instructions and any relevant warranty information.
Should a plumbing call-out fee be separate from labour?
If you charge a call-out fee, list it separately from your plumbing labour costs. Explain whether the fee includes any initial labour time or is charged in addition to your hourly rate. This gives customers a clear breakdown of their plumbing service charges.
Do plumbers charge tax on labour and materials?
Tax requirements depend on your location, the type of plumbing work and your business’s tax status. Labour and materials may be treated differently under local tax rules. Check the applicable requirements with your tax authority or accountant before setting your invoice tax rate.
When should a plumbing invoice be paid?
Payment terms depend on your agreement with the customer. Some plumbers request payment upon completion, while others offer payment periods such as Net 14 or Net 30. Always include a clear payment due date and accepted payment methods on your invoice.
Can I create and send plumbing invoices from my phone?
Yes. You can use Billby’s online invoice generator on your phone to create and download PDF invoices. For regular invoicing, the Billby mobile app also lets you save client details, manage invoices and send them directly from your phone.
Is there an app for creating plumbing invoices?
Yes. With the Billby invoice maker app, you can create professional plumbing invoices directly from your phone. Add customers, itemize labour and materials, customize invoice templates, and send invoices wherever you work.